OVERVIEW

The Tennessee Medical Association (TMA) is a state-wide medical society with the mission to improve the quality of medical practice for physicians and the quality of healthcare for patients by influencing policies, laws and rules that affect healthcare delivery in Tennessee. TMA’s Education Department is responsible for carrying out the educational endeavors of the TMA, as well as running the programs of the Tennessee Foundation for Quality Patient Healthcare, TMA’s 501(c)3. This position will be responsible for coordinating the administrative and operational functions of the department.

PRIMARY RESPONSIBILITIES

• Serve as main contact with company accountant on all financial functions of the education department. Duties include submitting expenses, invoicing for department programs, and coordinating with department leadership on budget tracking.
• Perform all department functions and updates in Growthzone, the company’s member database, including event setup, creating and managing department applications and forms, creating proposals, updating member records, maintaining program forums, manage communications through the platform, and creating and running reports.
• Setup video educational content for OAC grant project on LMS system and manage platform, including creating registration page, creating all pre- and post-test evaluations, acting as main contact with LMS company, answering customer questions, etc.
• Responsible for all data collection and reporting for OAC grant project including running regular reports, analyze data and look for trends, create internal and external reports based on analyzed data, and assist leadership with state reporting for OAC grant project.
• Assist Manager of Program Development with event logistics including booking hotels, ordering food and supplies, creating meeting materials, and coordinating onsite event setup.
• Order department and program supplies and manage inventory on all supplies and promotional materials
• Assist Senior Director on fundraising efforts of TFQPH, TMA’s 501(c)3, including merging and managing fundraising campaigns, creating thank you letters, relationship/prospect tracking, proposal tracking, and grant research.
• Coordinate administrative functions of the department.
• Other duties as assigned.

QUALIFICATIONS

• Minimum of 3 years work experience with preference given to those with nonprofit or association experience.
• Experience with invoicing and/or expense reports.
• Experience working in databases. Growthzone experience a plus.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to own projects assigned.
• Ability to be a proactive team player and to work in a collaborative environment.
• Ability to handle multiple tasks, projects, and priorities effectively and professionally while meeting deadlines and managing competing priorities.
• Some moderate lifting (up to 25 pounds) may be required on an occasional basis.

GENERAL INFORMATION

• Compensation commensurate with experience.
• Includes a comprehensive range of employee benefits including health and dental insurance, life insurance, disability insurance, generous paid time off and 401(k) retirement plan.
• Occasional weekend and evening work required.

HOW TO APPLY

In order to apply please visit our online application form to submit a resume and cover letter. For questions about the position, please contact Sara Balsom at sara.balsom@tnmed.org.